Group Travel Toolkit
The right tools for every kind of group trip.
A day trip does not need the same planning process as an 18-month international vacation.
That's why we have created three different Group Travel Toolkits. Choose the type of trip your group is considering and we'll help guide you from the first idea through departure.
How Would Your Group Like to Travel?
Whether your members want a major vacation, a few days away, or a fun day trip close to home, choose the toolkit that best matches your plans. Not sure yet? That's okay. We can help your group explore the possibilities.
Extended Group Travel
Plan the journey.
For cruises, international vacations, escorted tours, major group trips, reunions, faith-based travel and other journeys that require more advance planning.
- Dedicated Group Coordinator
- Customized planning calendar
- Destination and supplier planning
- Contract and group space
- Presentations and promotional support
- Individual traveler reservations
- Travel protection discussion
- Passport and visa review
- Special-needs review
- Past-passenger and qualifying benefit review
- Ongoing traveler communications
- Excursions, dining and meeting arrangements
- Hosted or supported travel options
- Pre-departure travel gathering
Short Getaways
Take a little time together.
For weekend trips, nearby resorts, short cruises, celebrations, friends' getaways and regional vacations that need coordination without the longer planning cycle.
- Dedicated Group Coordinator
- Important-date calendar
- Destination and accommodation planning
- Group rates when available
- Transportation planning
- Individual reservations
- Travel protection information when applicable
- Special-needs review
- Activities and excursions
- Dining arrangements
- Traveler communications
- Promotional materials when needed
- Final trip information
Day Trips
Make a day of it.
For shows, attractions, sightseeing, museums, wineries, special events, meals, motorcoach outings and other one-day group experiences.
- Dedicated Group Coordinator
- Simple trip calendar
- Trip date and itinerary
- Transportation arrangements
- Group pricing
- What's included
- Traveler sign-up
- Payment deadline
- Meal arrangements when applicable
- Mobility and accessibility information
- Flyers and promotional posts
- Departure and return information
- Final traveler reminder
Every Group Has Someone to Turn To
The amount of planning may change depending on the trip, but our commitment to helping your group stay organized does not.
Your Group Coordinator
A Gomes Travel Planners Group Coordinator will be assigned to work directly with your group leader and help keep the planning process moving forward.
Your Planning Calendar
Important dates, deadlines and group decisions are placed on a customized calendar so your group leader can see what is coming next.
Traveler Support
When appropriate, participating travelers can work directly with our team regarding reservations, payments, questions and personal travel needs.
Group Communications
We help keep travelers informed through timely email communications, updates, reminders and trip information throughout the planning process.
Promotional Support
Depending on the group and trip, we can provide materials such as postcards, flyers, Facebook posts and other information to help promote the travel opportunity.
Supplier Relationships
We work with major travel suppliers and explore available group programs, benefits, amenities and additional opportunities that may add value to your trip.
Meet Your Group Coordinator
Once your group begins working with Gomes Travel Planners – Dream Vacations, a Group Coordinator will be assigned to work directly with your group leader.
Your coordinator helps manage the planning calendar, important deadlines, group communications, supplier coordination and upcoming decisions.
You won't have to figure out who to call. Your Group Coordinator will be your primary contact throughout the planning process.
Your Group Leader Doesn't Have to Do All the Communicating
Depending on the trip, we help provide the information travelers need as important decisions and deadlines approach.
Build Excitement
Destination highlights, travel ideas, photos and promotional information help members look forward to the experience.
Important Reminders
Payment deadlines, travel documents, passport reminders and other time-sensitive information can be communicated directly to travelers.
Trip Decisions
Excursions, dining arrangements, meetings, activities and other group decisions can be addressed throughout the planning process.
Get Ready to Go
As departure approaches, travelers receive important information about documents, schedules, meeting points and final trip preparation.
Tell Us What Your Group Is Thinking About
You do not need to have the trip planned before contacting us. Helping you explore the possibilities is part of what we do.
Choose a Toolkit
Extended travel, a short getaway or a day trip.
Complete the Request Form
Tell us about your group, timing, interests and approximate budget.
We Explore Ideas
Your Group Coordinator can help identify travel options that may fit your members.
Build the Trip Together
Once the direction is right, we begin turning the idea into an organized group experience.
That's Exactly What We're Here For.
Maybe your organization knows it wants to travel but has not selected a destination. Tell us about your members, interests, timing and budget, and let Gomes Travel Planners help you explore the possibilities.
You Bring the People. We Help With the Travel.
Choose the toolkit that fits your group and let Gomes Travel Planners – Dream Vacations help keep the planning organized, the travelers informed and the experience moving toward departure.
